Charter Bus Rentals Gaithersburg, Maryland

The cost of a charter bus rental in Gaithersburg typically ranges from $1,200 to $3,500 for a local, single-day trip, with longer or multi-day trips costing $4,000–$8,000 or more. Pricing is usually hourly for short trips (4–5 hour minimum), and daily or per-mile for longer distances. Smaller vehicles like 18- or 25-passenger minibuses run $180–$275 per hour, while a full-size 56-passenger charter bus runs $250–$375 per hour. For multi-day or long-distance trips, you might pay $2,800–$4,500 per day or $7–$12 per mile. Peak months (April–June, September–December) are more expensive, and additional fees may include tolls, parking, driver lodging, and gratuity (10–20%).

To get an accurate quote, call our 24-hour team at 240-981-9260 or use our online form. We serve all of Gaithersburg and Montgomery County, including Rockville, Germantown, Bethesda, Silver Spring, and custom packages with any bus size.

Here are real-world examples of what a bus rental might cost in Gaithersburg and the surrounding area:

• Gaithersburg High School band trip to the Strathmore Music Center in Bethesda: $1,400 for a 56-passenger bus (8 hours, 20-mile round trip).
• Corporate shuttle from Shady Grove Metro to I-270 biotech offices: $1,800 per day for a 35-passenger minibus (2 pickups, 10-hour service).
• Wedding guest transportation between Kentlands Mansion and hotel block near Washingtonian Center: $2,200 for a 28-passenger minibus (6-hour event, multiple loops).
• One-way sports team charter to University of Maryland College Park: $2,600 for a 56-passenger bus (35 miles, includes tolls and campus parking fee).
• Multi-day church retreat to Sandy Cove Ministries in North East, MD: $7,800 for a 50-passenger bus (3 days, 170 miles each way, plus driver lodging).

For the most accurate pricing, call Charter Bus Rental Gaithersburg at 240-981-9260 with your exact itinerary.

Several factors can affect the cost of your charter bus rental in Gaithersburg. The biggest factors include the time of year you’re traveling, the type of bus you’re renting, how far and how long you’ll be traveling, and any additional travel fees like tolls, parking, or driver accommodations. Bus rentals are typically more expensive during busy travel months like spring and summer, and larger buses with more amenities will generally cost more than smaller, more basic models.

Charter Bus Rental Gaithersburg is a leading charter bus company in Gaithersburg because we offer one of the largest and most diverse fleets in the region, backed by 24/7 customer support and fully customized trip packages. We’ve helped everyone from Fortune 500 companies to local schools and couples planning a wedding find the ideal bus for their needs, and we always put customer satisfaction first. Our team is available around the clock to answer questions, provide quotes, and assist with any issues that arise before, during, or after your rental. We understand that no two groups are the same, which is why we take a personalized approach to every booking and strive to deliver the best possible experience from start to finish.

We provide charter bus rentals to a wide variety of groups in and around Gaithersburg, including schools, sports teams, businesses, wedding parties, churches, government agencies, and more. Some of our most common clients include local school districts planning field trips or athletic events, corporate groups attending conferences or team-building activities, brides and grooms coordinating wedding transportation for guests, and religious organizations organizing retreats or mission trips. We also work with event planners, tour operators, senior citizen groups, and anyone else in need of reliable group transportation.

We offer a wide range of buses for rent in Gaithersburg, including 18-passenger, 20-passenger, and 25-passenger minibuses, as well as 56-passenger full-size charter buses. Our fleet includes vehicles from top manufacturers like Van Hool, Prevost, MCI, Setra, Temsa, and Grech, so you can get a bus that fits your group size and budget. Many of our larger buses are available with deluxe amenities like leather seats, flat-screen TVs, Wi-Fi, power outlets, and hardwood-style floors. If you’re not sure which type of bus is best for your trip, our team can help you compare options and find the right fit.

Most modern charter buses in Gaithersburg come equipped with comfortable reclining seats, air conditioning, luggage storage, and a PA system for onboard announcements. Larger buses (40–56 passengers) typically feature onboard restrooms, free Wi-Fi, power outlets or USB ports at each seat, and flat-screen monitors with DVD/Blu-ray capability. Additional amenities can include leather upholstery, individual reading lights, tray tables, forward-facing or conference-style seating, and hardwood-style flooring. Many full-size coaches offer Bluetooth-enabled sound systems, HDMI inputs for laptops or gaming consoles, and optional headrest-mounted video screens. For longer trips, ask about buses with extra-large luggage bays, reclining seats with footrests, and customizable lighting. Smaller minibuses (18–35 passengers) may have fewer amenities but often include Wi-Fi, power outlets, and comfortable high-back seats. If you need something specific—like 5G Wi-Fi, HDMI video hookups, or a PA system—just ask when you request your quote.

Yes, most full-size charter buses (40–56 passengers) have a bathroom located at the rear of the coach. The restroom is typically equipped with a toilet, hand sanitizer or a small sink, and modesty walls for privacy. While onboard bathrooms are convenient for longer trips, they are designed for quick use and are more basic than standard restroom facilities. Smaller minibuses (18–35 passengers) usually do not have a bathroom due to space constraints. If having a restroom is important for your trip, be sure to request a full-size coach when booking. Your driver can also schedule regular stops at rest areas or service plazas with full restroom facilities.

Yes, most modern charter buses and minibuses come equipped with power outlets or USB ports. These are typically located at each row of seats, either between the seats or along the sidewall. Some newer coaches offer both standard 110V outlets and USB-A/USB-C ports for charging phones, tablets, and laptops. If you need to power specific devices—like a laptop for a presentation or a medical device—let us know when booking so we can assign a bus with the right configuration. Older models may have fewer outlets, but we can usually provide a vehicle with ample charging options if requested in advance.

Yes, most of our charter buses offer onboard Wi-Fi. This amenity is standard on many newer models and can be included on most rentals upon request. The Wi-Fi connection is suitable for browsing the web, checking email, and using social media; however, bandwidth may be limited for streaming video or downloading large files, especially if many passengers are connected simultaneously. If reliable Wi-Fi is important for your trip, please mention this when booking so we can assign a coach with the best available connectivity. Some premium models offer upgraded 4G/5G Wi-Fi systems that support more users and faster speeds.

Yes, all of our charter buses and minibuses have dedicated luggage space. Full-size coaches (40–56 passengers) feature large undercarriage bays that can accommodate suitcases, duffel bags, and equipment cases. There are also overhead parcel racks inside the cabin for smaller items like backpacks and briefcases. Minibuses (18–35 passengers) have limited rear cargo areas and overhead shelves for carry-on-sized bags. If your group is traveling with extra luggage—such as sports equipment, musical instruments, or trade show materials—please let us know in advance so we can assign a vehicle with sufficient storage capacity. Our team will ensure your belongings are safely stowed and easily accessible at your destination.

Our charter buses can accommodate anywhere from 18 to 56 passengers, depending on the model. Minibuses are available in 18-passenger, 20-passenger, and 25-passenger configurations, while full-size motorcoaches typically seat up to 56 passengers. If you have a very large group, we can arrange for multiple buses to operate together.

In Gaithersburg, popular pickup and drop-off locations include the Shady Grove Metro Station, the Gaithersburg MARC Station, local schools like Quince Orchard High School and Gaithersburg High School, corporate campuses in the I-270 biotech corridor, and event venues such as the Montgomery County Agricultural Fairgrounds and Bohrer Park. Nearby locations like downtown Rockville, Germantown Town Center, and the Washingtonian Center in Rio are also common destinations.

For longer trips, we can pick up groups at designated spots near their home, workplace, or school and drop them off directly at airports, stadiums, or other out-of-town destinations. Just let us know your preferred pickup and drop-off points when booking, and we’ll coordinate the rest.

It’s best to book your charter bus rental as early as possible—ideally 3 to 6 months in advance—to ensure availability and get the best rates. Spring and fall are peak seasons due to school trips, weddings, and sports events, so buses can sell out quickly during these times. For major events or multi-day trips, booking 6 to 12 months ahead is recommended. Last-minute rentals are possible but may be more expensive and offer fewer vehicle options. Once you have your trip details (date, destination, group size), contact us for a quote and reserve your bus with a deposit.

You can get an instant quote by calling our team at 240-981-9260 or by filling out the online quote form on our website. Just provide details about your trip, including the date, pickup location, destination, group size, and any special requirements, and we’ll get back to you with a personalized quote.

Your quote includes the cost of the bus, driver’s pay, fuel, insurance, and any tolls or fees associated with the trip. Additional expenses such as parking, lodging for the driver (if needed), and gratuity are not included in the base quote but can be added upon request.

Once you receive your quote and are ready to book, simply contact our team to confirm the reservation. We’ll send you a contract to sign and require a deposit to secure the booking. The remaining balance is typically due before the date of the trip.

Yes, you can rent a bus for multi-day and overnight trips. We regularly handle out-of-town charters to destinations like Ocean City, Deep Creek Lake, New York City, and more. For multi-day trips, you’ll need to provide lodging for the driver, and we’ll work with you to create a custom itinerary that fits your schedule.

Yes, we offer long-distance charter bus rentals to and from Gaithersburg. Whether you’re traveling to New York City, Philadelphia, Richmond, or beyond, we can provide comfortable, reliable transportation for your group. Just let us know your destination, and we’ll take care of the rest.